Logistics Coordinator

A specialized logistics services company is looking to hire a

Logistics Coordinator

Job Responsibilities

Prepare daily reports

Prepare a daily report for each vehicle that includes the vehicle number, driver name, route, departure and arrival times, number of trips, delay cases, and operational notes

Prepare a daily report for each trip that includes the trip number, loading and unloading points, shipment status, and any operational notes and delivery approvals

Submit daily reports to management in an organized, accurate manner and on time without delay

Document all daily operational events comprehensively for future reference

Operational Tasks

Track all daily trips from departure to arrival and delivery

Monitor the movement of all vehicles through tracking systems and ensure compliance with designated routes

Ensure drivers adhere to loading and unloading schedules for each trip

Coordinate directly with drivers to resolve any delays, breakdowns, or emergencies during trips

Monitor the status of vehicles and ensure their operational readiness before, during, and after trips

Report any deviations from the route or unexcused stops and submit an immediate report to management

Ensure receipt and delivery of goods according to approved transport orders

Coordinate with clients and warehouses regarding pickup and delivery schedules

Monitor the movement of containers and shipments and ensure they match operational plans

Administrative Support Tasks

Assist management in all required administrative and operational tasks

Prepare and monitor the operational schedule related to transport

Organize and maintain files and records of vehicles, drivers, and trips

Follow up on transport orders and ensure their data is complete and approved

Prepare official letters and reports according to management directives

Monitor administrative correspondence and respond to related communications

Coordinate between departments to ensure smooth operational processes

Update transport-related databases daily

Monitoring with Shipping Agents and Documents

Daily follow-up with shipping agents to ensure the issuance of delivery permits completely and on time

Continuous coordination with shipping agents regarding container procedures and delivery and receipt orders

Follow up on all agent requirements and work to complete them promptly without delay

Ensure the accuracy of all shipping and transport documents before and after execution

Review and match all company documents related to transport and ensure their approval

Continuously monitor the expiration dates of transport licenses and permits

Submit an early alert to management before the expiration of any documents to avoid violations and penalties

Archive all shipping agent documents in an organized manner

Prevent any delays or deficiencies in documents that may lead to shipment stoppages or penalties

Monitoring with Drivers and Documents

Regularly monitor all driver documents and ensure their validity, including residencies, driving licenses, permits, and any other regulatory documents related to drivers

Ensure continuous updating of driver data and that there are no expired or missing documents

Submit an early alert to management before the expiration of any driver documents to avoid any disruption in operational processes or penalties

Archive and monitor all driver documents in an organized manner for easy reference when needed

Include monitoring of driver documents in daily and weekly transport reports

Additional Tasks as Directed by Management

Execute any additional tasks assigned by management

Participate in addressing operational emergencies when needed

Support operations during peak pressure times

Contribute to improving operational efficiency and reducing costs

Propose developmental solutions to enhance transport quality and speed of execution

Coordinate with external parties when necessary

Assist in any administrative or operational tasks required by the nature of the work