Fleet Coordinator

Job Purpose:

The Fleet Coordinator is responsible for supporting the efficient management and operation of the company s vehicle fleet by coordinating vehicle scheduling, maintenance, registrations, and compliance requirements. The role ensures fleet availability, cost-effective utilization, and adherence to safety and regulatory standards while maintaining accurate records and collaborating with drivers, vendors, and internal departments to support smooth transportation operations.

Main Job Responsibilities:

Process (Efficiency, Cost, Profit)

Maximize the fleet availability to support the operations

Utilize the fleet on the most profitable routes

Ensure to have backloads to improve the profit

Handle the drivers efficiently & solve their problems timely

Maintain the preventive & required maintenance for the fleet

Schedule the dispatch of Vehicles to the appropriate pre-assigned locations considering the transport lead time and agreed SLAs

Coordinate the required training to the drivers such as safety training, loading/unloading the vehicles safely, lashing the vehicles, etc.

Ensure POD s are captured & completed

Prioritize work tasks to assure the achievement of the KPI s agreed upon

Responsible for necessarily following up with the drivers in case of any damage vehicles while under their custody & maintain the tracking sheet until closing the damage cases

Produce Daily/monthly/weekly status reports and present them when requested

Timely handle DDR entries including the necessary data like cost & revenue rates

People (Development, Influencing)

Communicate effectively & timely with the management, team & clients

Communicates effectively with other departments

Analyzes Plans Vs Arrivals and allocations of Vehicles effectively and efficiently Systems (Integration, Sustainability, Tools)

Timely handle accurate entries

Enforce Safety rules and regulations and adherence to QHS requirements

Responsible for achieving department shared KPI s

Knowledge of principles and methods for handling the fleet

Knowledge of Saudi automotive transport market & routes. Education

Technical or associate degree Automotive or equivalent Experience

Min 2 years experience in the automotive transportation filed

Good command of the Arabic & English language.

Excellent interpersonal and communication skills (Speaks clearly)

Coordination and Persuasion skills

Problem Solving and logical judgment

Monitoring and following up processes

Ability to effectively utilize resources, and is a good team worker