job description /HR & Admin coordinator
An HR Admin Coordinator supports both human resources and administrative functions, ensuring efficient HR processes and smooth day-to-day office operations. This role plays a key part in managing employee lifecycle activities, maintaining records, and supporting organizational effectiveness.
Key Responsibilities
1. Recruitment and Onboarding
- Assist with job postings, candidate sourcing, and screening
- Conduct initial interviews and reference checks
- Prepare and issue employment contracts
- Coordinate onboarding and orientation programs to ensure smooth integration of new hires
2. Employee Records and HR Administration
- Maintain accurate and up-to-date employee records (digital and physical)
- Update HR databases and systems
- Prepare HR reports and documentation as required
3. Payroll and Benefits Support
- Assist in payroll processing and ensure accuracy of employee data
- Coordinate with payroll providers and insurance vendors
- Support employee benefits administration
4. Employee Relations and Performance Management
- Respond to employee inquiries and HR-related concerns
- Assist in resolving workplace issues
- Support performance management processes and development initiatives
5. Compliance and Policy Implementation
- Ensure HR activities comply with applicable labor laws and regulations
- Assist in implementing HR policies, procedures, and best practices
6. Administrative Duties
- Manage office correspondence, scheduling, and meetings
- Coordinate training sessions and internal communications
- Maintain office supplies and support general administrative operations
Required Skills and Qualifications
Education
- Bachelor’s degree in Human Resources, Business Administration, or a related field
Experience
- 1–3 years of experience in HR or administrative roles
- Exposure to recruitment, payroll, and employee relations
Technical Skills
- Proficiency in Microsoft Office Suite
- Experience with HRIS systems (e.g., SAP)
- Familiarity with online sourcing tools and social media recruiting
Interpersonal Skills
- Strong communication and organizational abilities
- Excellent multitasking and problem-solving skills
- Ability to handle confidential information with discretion
- Strong interpersonal and relationship-building skills
Knowledge
- Understanding of labor laws and HR best practices
- Familiarity with employee performance management processes
