Project Coordinator

Key Responsibilities

Design Coordination & Interface Management

• Coordinate between Design, Site, Procurement, and Factory teams to ensure full alignment of deliverables
• Review drawings, shop drawings, and technical submittals to ensure constructability and coordination
• Track design development, approvals, and revisions across all disciplines
• Ensure design intent is clearly communicated and maintained during execution
• Facilitate design coordination workshops and interface meetings

Design Procurement Construction Integration

• Ensure alignment between design outputs and procurement packages
• Coordinate material submittals, samples, and technical approvals with Design and Procurement teams
• Track long-lead items and ensure design is frozen in line with procurement timelines
• Support resolution of design-related procurement issues

Site & Design Alignment

• Ensure site execution is fully aligned with approved drawings and specifications
• Capture site-driven design issues and coordinate timely resolution with the Design team
• Monitor and flag any construction works proceeding without approved design or documentation
• Support coordination between subcontractors and design disciplines

Documentation & Submittals Management

• Track RFIs, submittals, shop drawings, and approvals across all disciplines
• Ensure all design changes, comments, and rejections are properly recorded and communicated
• Maintain document control and traceability through systems such as Aconex

Planning & Progress Coordination

• Coordinate with Planning to ensure design deliverables align with construction schedules
• Track design approvals against project milestones
• Support progress reporting with focus on design and coordination status

Commercial & Change Management

• Support evaluation and coordination of Variation Orders (VOs) related to design changes
• Ensure all stakeholders understand scope changes and their impact on cost and schedule
• Assist in gathering technical inputs for claims and EOT submissions

Risk & Coordination Control

• Identify design clashes, coordination gaps, and constructability risks early
• Escalate critical interface issues between departments
• Ensure closure of coordination actions across Design, Site, and Procurement

Requirements

• Bachelor s degree in Architecture or Civil Engineering (preferred)
• 3 7 years of experience in construction, design coordination, or project delivery
• Strong exposure to design management, shop drawings, and technical submittals
• Experience in fast-track or large-scale projects is highly preferred
• Strong understanding of design procurement construction workflow
• Familiar with tools such as Aconex, Primavera P6, AutoCAD/Revit (preferred), Excel

Key Competencies

• Strong technical understanding of design and construction integration
• Excellent coordination and interface management skills
• Ability to review and interpret drawings and specifications
• Strong communication across multidisciplinary teams
• High attention to detail and documentation discipline
• Ability to manage multiple interfaces under tight timelines

Success Criteria

• Smooth coordination between Design, Procurement, and Site
• Timely approval and flow of design information
• Early identification and resolution of design clashes
• No execution based on unapproved or unclear design
• Strong alignment between design intent and delivered works