We are seeking a technically strong Project Coordinator with a background in Architecture or Civil Engineering to support the delivery of fast-track construction and theming projects.
This role focuses heavily on design coordination and interface management between Design, Site, Procurement, Factory, QA/QC, and Commercial teams. The successful candidate will ensure that design intent is properly translated into execution, and that all departments remain aligned throughout the project lifecycle.
Key Responsibilities
Design Coordination & Interface Management
- Coordinate between Design, Site, Procurement, and Factory teams to ensure full alignment of deliverables
- Review drawings, shop drawings, and technical submittals to ensure constructability and coordination
- Track design development, approvals, and revisions across all disciplines
- Ensure design intent is clearly communicated and maintained during execution
- Facilitate design coordination workshops and interface meetings
Design–Procurement–Construction Integration
- Ensure alignment between design outputs and procurement packages
- Coordinate material submittals, samples, and technical approvals with Design and Procurement teams
- Track long-lead items and ensure design is frozen in line with procurement timelines
- Support resolution of design-related procurement issues
Site & Design Alignment
- Ensure site execution is fully aligned with approved drawings and specifications
- Capture site-driven design issues and coordinate timely resolution with the Design team
- Monitor and flag any construction works proceeding without approved design or documentation
- Support coordination between subcontractors and design disciplines
Documentation & Submittals Management
- Track RFIs, submittals, shop drawings, and approvals across all disciplines
- Ensure all design changes, comments, and rejections are properly recorded and communicated
- Maintain document control and traceability through systems such as Aconex
Planning & Progress Coordination
- Coordinate with Planning to ensure design deliverables align with construction schedules
- Track design approvals against project milestones
- Support progress reporting with focus on design and coordination status
Commercial & Change Management
- Support evaluation and coordination of Variation Orders (VOs) related to design changes
- Ensure all stakeholders understand scope changes and their impact on cost and schedule
- Assist in gathering technical inputs for claims and EOT submissions
Risk & Coordination Control
- Identify design clashes, coordination gaps, and constructability risks early
- Escalate critical interface issues between departments
- Ensure closure of coordination actions across Design, Site, and Procurement
Requirements
- Bachelor’s degree in Architecture or Civil Engineering (preferred)
- 3–7 years of experience in construction, design coordination, or project delivery
- Strong exposure to design management, shop drawings, and technical submittals
- Experience in fast-track or large-scale projects is highly preferred
- Strong understanding of design → procurement → construction workflow
- Familiar with tools such as Aconex, Primavera P6, AutoCAD/Revit (preferred), Excel
