Personal Assistant

Schedule Organization and Appointment Management:

Organizing the work schedule of the Executive Board and its follow-ups, including appointments, meetings, and reminders.

Coordinating with relevant stakeholders (internal and external) regarding appointments and follow-ups.

Travel and Reservations:

Booking flight tickets, hotel accommodations, and car rental services for domestic and international trips.

Processing visa applications and activities as required.

Management of Villa and House Staff:

Supervising the villa staff and coordinating between them.

Ensuring efficient task distribution and monitoring attendance and job performance of employees.

Property and Utilities Management:

Settling service fees, service invoices, and utility-related bills.

Monitoring financial entitlements to ensure timely payments for specified appointments and avoiding delays.

Managing petty cash (daily cash expenses).

Coordination with Suppliers and Service Providers:

Communicating with suppliers, contractors, and service providers for maintenance to carry out repairs or installations or general maintenance tasks in the villa.

Searching for new suppliers as needed, and monitoring service quality and adherence to schedules.

Governmental Procedures and Transaction Completion:

Accessing official governmental portals and managing them to complete transactions and services requested by the Executive Board Chairman (such as approvals, permits, etc.).