Document Controller

Role Description

The Document Controller is responsible for the systematic management, distribution, and archiving of all project-related documentation. They ensure that the most current versions of drawings, specifications, contracts, and technical reports are available to internal teams and external stakeholders. This role maintains the integrity of the Common Data Environment (CDE) and ensures that all information workflows comply with global brand standards and project protocols.

Core Scope

• Lead the implementation and maintenance of the project s document control system and Common Data Environment (CDE).
• Manage the review and approval cycles for technical submittals, RFIs (Requests for Information), and design deliverables (Concept to IFC).
• Ensure rigorous version control to prevent the use of obsolete drawings or documents on-site or by consultants.
• Generate regular status reports on document turnaround times, pending approvals, and submittal registers for MIS reporting.
• Administer user access, folder structures, and metadata tagging in accordance with ISO 19650 or project-specific standards.
• Consolidate and audit all "As-Built" documentation and commissioning records for final handover to Facilities Management (FM).

Key Asks

• CAN-DO attitude and GTD (Get Things Done) mindset.
• Ensure 100% accuracy in document filing and distribution to avoid technical errors on-site.
• Maintain zero tolerance for undocumented decisions or unrecorded design changes.
• Enforce strict turnaround times for document reviews across all stakeholders.

Educational Qualifications & Experience

Related Diploma, Certificate or Degree.

Min: 5 Years Max: 8+ Years.

Languages Required: English.

Computer and Software Proficiency

• CDE Platforms (Aconex, BIM 360, Procore, or similar)
• AutoCAD.
• Knowledge of BIM standards (e.g., ISO 19650, PAS 1192) and LOD specifications.
• MS Project.
• Advanced MS Office (Excel, Word).

Related Diploma, Certificate or Degree.

Min: 5 Years Max: 8+ Years.

Languages Required: English.