Executive Administrative Assistant

Job Purpose

The Administrative Assistant will provide vital operational, clerical, and organizational support to ensure the smooth day-to-day manufacturing and corporate functions at Middle East Mattress Factory Co. This role acts as a primary liaison between corporate departments, handles documentation pipelines, and assists upper management in maintaining peak workplace efficiency.

Key Responsibilities

• Office & Workflow Coordination:

• Manage and prioritize daily office operations, including organizing executive schedules, scheduling department meetings, and routing internal documentation.

• Serve as a central communications bridge across the production, logistics, finance, and sales environments.

• Documentation & Reporting:

• Draft, format, and audit business correspondence, meeting minutes, administrative policies, and official company letters in both English and Arabic.

• Maintain highly organized digital and physical filing archives to ensure administrative data integrity and compliance with Saudi corporate regulations.

• Compile monthly administrative checklists, expenditure tracking, and performance metrics for management review.

• Cross-Departmental & System Support:

• Assist with tracking historical data, logging transactional summaries, and coordinating with the internal data entry teams to update records.

• Collaborate with procurement and warehouse departments to log supply schedules, administrative purchases, and vendor communications.

• Visitor & Facility Relations:

• Coordinate hospitality and administrative schedules for international corporate visitors, supply chain partners, and external stakeholders.

• Handle sensitive or confidential personnel files and executive correspondence with absolute discretion.

Job Requirements & Qualifications

• Education: Bachelor s degree in Business Administration, Office Management, Information Systems, or a closely related functional field.

• Experience: A minimum of 5 years of dedicated, hands-on administrative or coordination experience, ideally within a manufacturing environment.

• Demographics: Strictly restricted to Saudi Arabian Nationals currently residing in Jeddah.

• Languages: Complete professional fluency in written and verbal English and Arabic.

• Technical Proficiencies: Advanced operational skills across the Microsoft Office Suite (Excel, Word, PowerPoint); direct experience or basic exposure to ERP software workflows (like Odoo or SAP) is a distinct advantage.

• Private Health Insurance

• Training & Development

• Performance Bonus