Document Controller
Parsons Corporation
5–10 years of experience
Job description
What You'll Be Doing:
Enforce Governance : Ensure the Document Control Procedure is strictly followed by the PMO and PMCs, updating the procedure as the program evolves.
System Management : Oversee and optimize the Electronic Document Management System (EDMS) for the entire master program.
Workflow Design : Create, implement, and maintain efficient automated workflows for program documentation within the EDMS.
Performance Reporting : Generate and distribute weekly log reports tracking outstanding and overdue actions to maintain PMO accountability.
Capacity Building : Lead training programs for PMO team members, PMCs, and stakeholders on EDMS protocols and best practices.
Standardization : Utilize your experience in procedure writing to author comprehensive documentation standards, guidelines, and manuals.
Education : Bachelor s degree or equivalent in Business Administration, Information Management, or a related field.
Experience : 5 years of progressive experience in document control management, specifically on large-scale infrastructure or mega-projects.
Mentorship : Proven willingness and ability to share knowledge and train diverse teams on EDMS platforms and SharePoint.
Communication : Strong written and verbal communication skills to effectively collaborate with PMO leadership and external stakeholders.
Tech Stack : High proficiency in MS Office Suite (Word, Excel, Outlook) and advanced familiarity with enterprise document management systems.
Leadership : Self-motivated drive to align the EDMS strategies of the PMO, PMCs, and supply chain partners.
Credentials : PMP certification is highly preferred to align with PMO methodologies.
Certifications : Professional certification in document control (e.g., Certified Document Controller, ISO 9001 Lead Auditor) or records management.
Compliance : Strong knowledge of international legal, regulatory, and governmental document retention requirements.
Integration : Familiarity with integrating document control systems with broader Project Management Office tools and Enterprise Resource Planning (ERP) software.