Procurement Executive Luxury Hotel KAFD

As a Procurement Executive at the hotel, your role involves supporting the procurement manager in sourcing suppliers, managing purchasing activities, and coordinating procurement processes to ensure timely and cost-effective acquisition of goods and services. You will assist in vendor negotiations, contract management, and inventory control to facilitate efficient procurement operations.

Main Duties and Responsibilities

• Sourcing and Vendor Coordination:

• Assist in identifying potential suppliers, obtaining quotes, and evaluating vendor proposals to support sourcing decisions.

• Coordinate with vendors for price inquiries, product specifications, and delivery schedules to ensure timely procurement of goods and services.

• Purchase Order Processing:

• Generate purchase orders, review order details, and coordinate order placement with vendors to facilitate order fulfillment.

• Verify order accuracy, pricing, and delivery terms to ensure alignment with procurement requirements and budget constraints.

• Contract Management Support:

• Assist in contract negotiations, review contract terms, and ensure compliance with procurement policies and legal requirements.

• Maintain contract documentation, track contract renewals, and support contract amendments as needed to protect the hotel's interests.

• Inventory Monitoring:

• Support inventory management activities, monitor stock levels, and track inventory movements to prevent stockouts and excess inventory.

• Collaborate with operational teams to forecast demand, coordinate inventory replenishment, and optimize inventory turnover for efficient operations.

• Supplier Relationship Management:

• Build and maintain relationships with suppliers, communicate procurement requirements, and address vendor inquiries and issues.

• Assist in supplier performance evaluations, supplier audits, and resolution of supplier-related issues to ensure service quality and compliance.

• Procurement Process Assistance:

• Support the procurement manager in developing procurement strategies, policies, and procedures to streamline procurement operations.

• Assist in analyzing procurement data, preparing reports, and identifying opportunities for process improvements and cost savings in procurement activities.

• Compliance and Documentation:

• Ensure compliance with procurement guidelines, company policies, and regulatory requirements in procurement transactions and vendor engagements.

• Maintain procurement records, documentation, and filing systems to facilitate audits, reporting, and procurement process transparency.

Education, Qualifications/Skills

• Bachelor's degree in Business Administration, Supply Chain Management, or related field; certification in procurement or supply chain is a plus.
• Previous experience in procurement, purchasing, or vendor management roles, preferably in the hospitality or related industry.
• Proficiency in procurement software, MS Excel, and ERP systems for data management and analysis.
• Strong attention to detail, organizational skills, and ability to multitask in a fast-paced procurement environment.
• Good communication skills, negotiation abilities, and interpersonal skills for effective vendor interactions and team collaborations.
• Knowledge of procurement processes, sourcing practices, contract management, and inventory control principles.