Senior Specialist - General Secretariat

Responsibilities

• Coordinate and schedule Board and Committees meetings, including preparing agendas meeting materials, and reviewing Board and Committee packs.

• Ensure timely distribution of meeting materials to Board and Committees members and concerned stakeholders.

• Prepare, record and maintain the Board and Committees minutes of meetings, resolution and directions, reflecting the proper format and the required level of details.

• Serve as a point of contact for Board and Committee members, Executive Management, and concerned stakeholders on board-related matters.

• Assist in the development and maintenance of governance policies, procedures, and compliance requirements.

• Prepare reports, presentations, and other materials for Board and Committee meetings.

• Maintain accurate records and documentation related to Board and Committee activities, decisions, and policies.

• Coordinate orientation programs for new board members and provide ongoing support for professional development.

• Facilitate communication between the Board, Committees and Executive Management team.

• Provide comprehensive and high-quality secretarial support to the Board and Committees as required.

• Ensure Board and Committee activities comply with regulatory requirements, internal policies and best practices.

• Work effectively with a range of internal and external stakeholders on several relevant matters.

• Follow up the implementation of Board and committees resolutions and directions and prepare status reports when required.

• Coordinate and schedule Board and Committees meetings, including preparing agendas meeting materials, and reviewing Board and Committee packs./p>

• Ensure timely distribution of meeting materials to Board and Committees members and concerned stakeholders./p>

• Prepare, record and maintain the Board and Committees minutes of meetings, resolution and directions, reflecting the proper format and the required level of details. /p>

• Serve as a point of contact for Board and Committee members, Executive Management, and concerned stakeholders on board-related matters. /p>

• Assist in the development and maintenance of governance policies, procedures, and compliance requirements. /p>

• Prepare reports, presentations, and other materials for Board and Committee meetings. /p>

• Maintain accurate records and documentation related to Board and Committee activities, decisions, and policies. /p>

• Coordinate orientation programs for new board members and provide ongoing support for professional development. /p>

• Facilitate communication between the Board, Committees and Executive Management team. /p>

• Provide comprehensive and high-quality secretarial support to the Board and Committees as required. /p>

• Ensure Board and Committee activities comply with regulatory requirements, internal policies and best practices. /p>

• Work effectively with a range of internal and external stakeholders on several relevant matters. /p>

• Follow up the implementation of Board and committees resolutions and directions and prepare status reports when required./p>

• Bachelor's degree in business administration, Management, Law or related field (master's degree preferred).

• At least 3-5 years of experience in corporate governance, secretariat, or administrative roles.

• Strong knowledge of corporate governance frameworks and regulatory compliance standards.

• Excellent organizational, communication, and interpersonal skills.

• Fluency in English, both written and spoken.

• Proficiency with Microsoft Office Suite, particularly Word, Excel, and PowerPoint.