PA to General Manager Luxury Hotel KAFD

Main Duties & Responsibilities:

• Administrative Support:

• Manage the General Manager's calendar, schedule appointments, and coordinate meetings and travel arrangements.

• Prepare and organize documents, reports, presentations, and correspondence on behalf of the General Manager.

• Communication and Coordination:

• Serve as the primary point of contact for the General Manager, screening and prioritizing incoming communications.

• Liaise with internal departments, external partners, and clients on behalf of the General Manager.

• Information Management:

• Maintain confidential files and records, ensuring data accuracy and accessibility.

• Conduct research, compile data, and prepare reports to support decision-making processes.

• Event Coordination:

• Assist in organizing and coordinating events, conferences, and special meetings as directed by the General Manager.

• Handle logistics, catering, and other arrangements to ensure successful event execution.

• Office Management:

• Manage office supplies, equipment maintenance, and other administrative needs.

• Coordinate with other administrative staff to ensure efficient office operations.

• Special Projects:

• Assist in special projects and initiatives as assigned by the General Manager, providing support and coordination as needed.

• Handle ad-hoc tasks and responsibilities to support the General Manager's objectives.

Education, Qualifications and Skills:

• Bachelor's degree in Business Administration, Office Management, or a related field.
• Proven experience as an Executive Assistant or Personal Assistant supporting senior management.
• Strong organizational skills with attention to detail and the ability to handle multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, with a professional and diplomatic demeanor.
• Proficiency in MS Office suite and other office management software.
• Discretion and the ability to handle sensitive information confidentially.