Secretary

Secretary - Job Profile

Job Title: Secretary

Department: HR / Administration

Reports To: HR Team / Co’s Executives

Required Qualifications

• Bachelor’s degree in business administration/ and or diploma in Secretarial Studies,

Office Administration, or a related field.

Key Responsibilities

• Manage the executives’ calendar, appointments, meetings, travel arrangements, and

reminders, including necessary visa arrangements such as Schengen, UK, US, &

other countries.

• Maintaining employees' files, including payroll, personal loans, vacation earnings,

final settlement, and health & motor vehicle insurance.

• Prepare agendas, presentations, reports, minutes, and other business documents.

• Coordinate internal and external meetings and follow up on action items.

• Handle correspondence, emails, phone calls, and visitors professionally.

• Maintain confidential and sensitive company information.

• Organize and maintain electronic and physical filing systems.

• Prepare meeting materials and ensure executives have the required information in

advance.

• Coordinate with departments, clients, suppliers, government entities (GOSI, MOI,

MOL, etc.), where required.

• Arrange domestic and international travel, including flights, accommodation,

transportation, and itineraries for the employees.

• Perform general administrative and office-support duties as assigned.

• Excellent written and verbal communication skills in English & Arabic.

• Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and

Outlook.