- Manage and monitor the supply chain process from purchase requisition through final delivery and receipt of goods.
- Handle and follow up on international import operations from overseas suppliers.
- Communicate and coordinate directly with international suppliers regarding quotations, purchase orders, delivery schedules, and commercial terms.
- Negotiate with suppliers regarding prices, quantities, payment terms, lead times, and delivery schedules.
- Prepare and follow up on Purchase Orders (POs) and ensure compliance with approved specifications and quantities.
- Coordinate international shipments with shipping companies and freight forwarders.
- Monitor sea, air, and land shipments according to the nature of each shipment.
- Review and follow up on import and shipping documents, including:
- Commercial Invoice
- Packing List
- Bill of Lading (B/L)
- Certificate of Origin
- Shipping Documents
- Customs Documents
- Coordinate with customs clearance agents and follow up on customs clearance procedures.
- Track shipments from the country of origin until delivery to the company’s warehouse.
- Monitor shipping schedules, expected arrival dates, and resolve delays or issues during the import process.
- Monitor import and shipping costs and ensure proper documentation and follow-up.
- Coordinate with internal departments including Procurement, Finance, Warehouse, Sales, and Operations.
- Monitor inventory levels and coordinate replenishment requirements with the relevant departments.
- Prepare regular reports on purchase orders, shipments, imports, and supply chain activities.
- Monitor supplier performance in terms of quality, pricing, delivery schedules, and compliance with agreed terms.
- Identify and evaluate new local and international suppliers when required.
- Maintain an updated database of suppliers, prices, purchase orders, and shipments.
- Analyze supply and import costs and contribute to cost reduction and supply chain efficiency.
- Ensure that all required documents for each import shipment are complete, accurate, and properly archived.
Bachelor’s degree in one of the following fields or a related discipline:
- Supply Chain Management
- Logistics & Supply Chain
- Business Administration
- Logistics Management
- International Business
- Procurement
- Or any other relevant business-related field.
Professional Experience:
- Minimum 4 years of actual hands-on experience in Supply Chain, Logistics, Procurement, and/or Import.
- Direct and practical experience in international import operations is mandatory.
- The candidate must have hands-on experience in managing and following up on import shipments, international shipping, and customs clearance.
- Candidates with experience dealing directly with international suppliers, freight forwarders, and customs clearance agents are preferred.
- Experience in trading, distribution, sourcing, or import companies is highly preferred.
Professional Certifications:
Professional certifications in Supply Chain, Procurement, and Logistics are considered an advantage, such as:
- CSCP – Certified Supply Chain Professional
- CPSM – Certified Professional in Supply Management
- CIPS – Chartered Institute of Procurement & Supply
- CLTD – Certified in Logistics, Transportation and Distribution
- Certifications in Procurement / Logistics / Import & Export
- Any other recognized professional certification relevant to the position.
Professional certifications are not mandatory but will be considered an added advantage.
Required Skills:
- Strong knowledge of Supply Chain Management principles and practices.
- Good practical knowledge of Import & Export operations.
- Practical understanding of international shipping and customs clearance procedures.
- Ability to read, understand, and verify shipping and import documentation.
- Strong negotiation and supplier management skills.
- Excellent follow-up, organization, and coordination skills.
- Ability to manage and monitor multiple purchase orders and shipments simultaneously.
- Strong problem-solving skills, particularly regarding supply, shipping, and delivery issues.
- Excellent knowledge of Microsoft Excel for reporting, tracking, and data analysis.
- Experience with ERP / Supply Chain Management Systems is preferred.
- Good command of English, both written and spoken, with the ability to communicate professionally with international suppliers.
- Ability to prepare reports and analyze procurement, supply, and import data.
Ideal Candidate:
We are looking for a professional with genuine, hands-on experience in Supply Chain and International Import Operations, not merely theoretical knowledge or training experience.
The candidate should have direct experience managing or following up on processes such as:
Supplier → Purchase Order → Import → Shipping → Customs Clearance → Warehouse
and should be capable of following the process from the initial purchase order through international shipping, customs clearance, and final delivery of the goods.
