Administration Officer (Kuwaiti Nationals)

Job description:

• Oversee and manage the day-to-day administrative operations of the organization.

• Handle employee’s visa renewal, new joiners visa issuance and separated employee’s visa cancellation.

• Ensure all local authority company’s licenses are renewed on time.

• Coordinate with various departments to ensure smooth workflow and efficient processes.

• Implement best practices and standard operating procedures for administrative tasks.

• Lead efforts to maintain and improve office facilities, ensuring a safe, comfortable, and functional environment.

• Ensure high quality of services provided to all Kuwait Steel employees including but not limited to Catering, Cleaning, Clinic, gardening, accommodation, and transportation services.

• Collaborate with vendors and service providers for facility maintenance and repairs.

• Monitor and manage office supplies, equipment, and inventory.

• Assist in budget planning and allocation for administrative and general service functions.

• Monitor expenses, review financial reports, and identify cost-saving opportunities.

• Collaborate with finance teams to ensure accurate invoicing and financial compliance.

• Analyse existing processes and procedures to identify areas for improvement.

• Lead initiatives to streamline processes, enhance efficiency, and reduce operational bottlenecks.

• Implement changes and monitor their effectiveness.

• Oversee and manage special projects related to administrative and general service functions.

• Develop project plans, allocate resources, track progress, and ensure timely completion.

• Ensure compliance with relevant regulations, policies, and procedures.

• Implement and enforce health and safety measures within the organization.

• Collect and analyse data to generate reports and insights for management decision-making.

• Provide regular updates and reports on administrative and general service activities.
  Job Qualifications:

• A bachelor's degree in business administration, management, or a related field (or equivalent experience).

• 3 to 5 years of relevant experience in administrative and general service roles.