Document Controller

Key Responsibilities

• Manage and maintain all construction project documentation, including engineering drawings, shop drawings, material submittals, RFIs, WIRs, method statements, and technical documents.
• Establish and maintain an efficient document control system for construction projects.
• Receive, register, distribute, track, and archive incoming and outgoing project documents.
• Maintain document registers, transmittals, drawing logs, correspondence logs, and technical submittal records.
• Ensure all project documents are properly numbered, filed, updated, and stored in accordance with company procedures.
• Control the issuance, revision, and distribution of construction drawings and technical documentation.
• Coordinate with Project Managers, Site Engineers, QA/QC Engineers, consultants, subcontractors, suppliers, and clients regarding document submissions and approvals.
• Monitor document approval status and follow up on pending documents to support project schedules.
• Prepare document transmittals and maintain accurate records of all project correspondence.
• Maintain both electronic and hard-copy filing systems while ensuring document security and confidentiality.
• Support site teams by ensuring they have access to the latest approved drawings and project documents.
• Assist in preparing project reports, handover documents, operation & maintenance (O&M) manuals, and project close-out documentation.
• Ensure compliance with company document control procedures, quality standards, and ISO requirements.

Perform regular audits to verify document accuracy, completeness, and version control

Qualifications & Skills

• Bachelor's Degree or Diploma in Business Administration, Engineering, Information Management, or a related field.
• Minimum 3–8 years of experience as a Document Controller in construction projects.
• Proven experience working on building construction, infrastructure, MEP, civil engineering, or industrial construction projects.
• Previous Saudi Arabia or GCC construction experience is highly preferred.
• Strong knowledge of construction documentation, engineering drawings, document control procedures, and project management processes.
• Experience handling shop drawings, material submittals, RFIs, method statements, WIRs, MIRs, inspection reports, QA/QC documentation, and project correspondence.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Experience using document management systems such as Aconex, Procore, EDMS, SharePoint, or similar platforms is an advantage.
• Excellent organizational, communication, and coordination skills.
• High attention to detail with strong document management and record-keeping abilities.
• Ability to work under pressure and manage multiple construction projects simultaneously.
• Knowledge of Saudi construction standards and documentation requirements is an advantage.
• Valid Saudi Arabian driving license is preferred.

Preferred Experience

• Experience working for construction contractors, engineering companies, or project management firms.
• Familiarity with Saudi authority documentation and approval processes.
• Experience supporting remote construction sites and multiple project locations.
• Knowledge of ISO 9001 document control procedures.
• Experience preparing project handover files, O&M manuals, and close-out documentation.
• Familiarity with QA/QC documentation, HSE records, and construction project reporting.