Assistant Manager / Manager- Governance

Role Summary The Manager / Asst Manager, Governance plays a critical enabling role within the Sports Business Unit's Governance & Stakeholder Management team. Working at the intersection of governance frameworks, data management, and stakeholder reporting, this role is responsible for maintaining the integrity of governance information systems, producing high-quality reporting outputs, and ensuring that stakeholder engagement activities are underpinned by accurate, timely, and well-structured data. This is an operational and analytical role suited to a governance professional who thrives on bringing rigour and systems-thinking to complex, fast-moving project environments. The successful candidate will support the Director and team leads in driving accountability and transparency across the Sports BU's major assets including the National Tennis Centre, Athletics Stadium, and Elite Combat Institute as Qiddiya advances toward the Vision 2030 delivery milestones.

Key Responsibilities

Governance Data & Reporting

• Maintain and continuously improve the team's governance data registers, including action logs, decision trackers, approval matrices, and stakeholder engagement records.
• Produce regular governance reporting outputs (weekly, monthly, and ad hoc) for internal forums including the Project Control Group (PCG), N-1 Subcommittee, Stage Gate Review Panel (SGRP), and Development Committee.
• Consolidate and quality-assure data from multiple project streams into coherent reporting packs, ensuring accuracy, consistency, and alignment with approved frameworks.
• Track and report on delegations of authority (DoA) utilisation, approval pipeline status, and post-approval implementation against governance milestones.

Stakeholder Engagement Systems & Reporting

• Maintain the Sports BU Stakeholder Engagement Management System (SEMS), ensuring all engagement activities, commitments, and outcomes are accurately recorded and up to date.
• Produce stakeholder reporting dashboards and summaries that enable the team to track engagement progress against KPIs and commitments, including engagements with federations (FIFA, AFC, IOC) and government partners.
• Support the design and continuous improvement of data capture templates, workflows, and reporting tools to facilitate efficient stakeholder engagement tracking across the team.
• Coordinate with team members responsible for frontline stakeholder engagement to gather inputs and translate field activities into structured, reportable data.

Tools, Systems & Process Improvement

• Administer and develop SharePoint/Power Platform-based governance tools, including list management, form design, and automated workflows to support team reporting needs.
• Identify and implement process improvements to reduce manual effort in data collection and reporting, leveraging Microsoft 365 tools (Excel, Power BI, SharePoint, Teams).
• Prepare governance forum packs, presentations, and briefing materials drawing on data from multiple internal sources, ensuring materials are accurate and deadline-ready.
• Maintain version control and document management discipline across governance repositories.

Team Support & Coordination

• Support the Director and team leads with the preparation of executive-level governance deliverables including stage gate submissions, DoA proposals, and committee briefings.

• Coordinate cross-functional inputs required for governance submissions, liaising with project teams, commercial advisors, and delivery partners as required.

• Maintain and distribute action and decision registers following governance forum meetings, tracking accountability and escalating overdue items.

• Bachelor's degree in Business Administration, Project Management, Information Management, or a related discipline.

• 8-10 years of experience in a governance, PMO, project controls, or reporting function, preferably within large-scale infrastructure, real estate, or sports development environments.

• Advanced proficiency in Microsoft Excel (pivot tables, dashboards, complex formulas) and PowerPoint; working knowledge of Power BI or equivalent data visualisation tools.

• Experience administering or building SharePoint-based document management or reporting systems.

• Strong attention to detail with a demonstrated ability to manage multiple data streams and produce accurate, deadline-driven reporting.

• Excellent written communication skills in English; ability to distil complex information into clear governance outputs.

• Familiarity with delegation of authority frameworks, stage gate processes, or equivalent project approval mechanisms.

• Experience working within a giga-project, megaproject, or Vision 2030-aligned delivery environment in Saudi Arabia.

• Knowledge of stakeholder engagement management systems or CRM-style platforms used in a project governance context.

• Experience with Power Automate or Power Apps for workflow automation.

• Professional certification in project management (PMP, PRINCE2, or equivalent).