Job Description: Procurement Specialist
The Procurement Specialist at MDLBEAST is a pivotal role responsible for managing end-to-end procurement processes to meet the organization's business needs. This dynamic position requires a detail-oriented professional with strong commercial acumen and a dedication to compliance.
- Manage the full procure-to-pay (P2P) cycle, ensuring accuracy and timeliness from Purchase Requisition to PO issuance or bill creation.
- Identify and onboard new suppliers while nurturing relationships with existing vendors through market research and qualification practices.
- Lead RFX processes (RFI, RFQ, RFP) by drafting documents, coordinating submissions, and facilitating evaluation committees.
- Analyze commercial proposals, prepare comparative assessments, and provide recommendations for vendor selection.
- Ensure adherence to procurement policies by challenging non-compliant requests and collaborating with stakeholders to address breaches.
- Engage in commercial negotiations, clarify terms, and monitor vendor performance throughout contract lifecycles.
- Collaborate with internal teams to align procurement activities with business objectives and budgetary constraints.
- Maintain accurate procurement records in the ERP system and support category management initiatives.
- Generate procurement reports and conduct spend analysis to drive informed decision-making and cost efficiencies.
- Evaluate vendor proposals based on compliance, value, and quality considerations to recommend approvals or rejections.
- Adapt seamlessly to changing priorities in a fast-paced, event-centric environment with multiple procurement activities.
Education & Training
- Bachelor’s degree in business administration, Supply Chain Management, Finance, or a related field.
- Professional fluency in Arabic and English required (written and spoken).
- Procurement or Supply Chain certification (e.g., CIPP, CCMP, CIPS, CSCP, CPSM) is a plus.
Knowledge & Years of Experience
- 2–3 years of hands-on procurement experience, preferably in a fast-paced or event-driven environment
Skills & Abilities
- Solid understanding of procurement fundamentals: sourcing strategies, tendering methods (open, restricted, sole source, framework), and contract types.
- Proven experience running end-to-end RFX processes starting from scope drafting to bid evaluation and award recommendation.
- Demonstrated P2P cycle experience from PR creation to PO issuance and invoice/bill processing.
- Direct experience engaging with vendors and managing supplier relationships.
- Category knowledge or prior specialization in a specific procurement category (e.g., production, logistics, IT, facilities, or events) is preferred.
- Working knowledge of at least one ERP system (e.g., SAP, Odoo, Oracle, Microsoft Dynamics, or equivalent).
- Proficiency in Microsoft Office applications, particularly Excel (data analysis, comparisons), Word (documentation), and PowerPoint (reporting and presentations).
- Strong procurement best practices awareness and ethical judgement and being able to uphold procurement governance firmly and diplomatically.
- Excellent negotiation and commercial acumen and being confident in challenging proposals and driving value.
- Analytical mindset with attention to detail by being capable of reviewing complex proposals, contracts, and spend data.
- Effective communicator and presenter that can engage confidently with vendors, end-users, and senior stakeholders.
- Team player with the ability to work independently comfortable both collaborating across functions and owning tasks autonomously.
- Able to work under pressure and manage multiple priorities within tight deadlines.
- Fast learner with a proactive, 'can-do' attitude and high-achiever spirit.
- Strong time management and organizational skills.
- Must be approachable, professional, and solution-oriented in stakeholder interactions.
-Saudi Nationals Only
