SOURCING OFFICER
Position Overview As a Sourcing Officer, you will support the sourcing team by performing market research, gathering vendor documentation, and maintaining accurate records within our supplier database. You will play a hands-on administrative and operational role in helping build a qualified vendor panel supporting project success. You will report directly to the Head of Digital Procurement
Key Responsibilities
- Database Administration: Input, update, and maintain accurate vendor records, pre-qualification documentation, and compliance certificates in the centralized supplier database.
- Vendor Outreach & Research: Assist in identifying potential suppliers and subcontractors within prioritized trade categories through market research, directories, and industry platforms.
- Pre-Qualification Support: Distribute pre-qualification questionnaires to prospective vendors, follow up on missing documentation, and conduct initial administrative screening against established criteria.
- Coordination & Logistics: Schedule introductory calls, coordinate preliminary vendor interviews, and assist in organizing logistics for supplier site visits.
- Tender Preparation Support: Pull relevant lists of pre-qualified vendors from the database and prepare summary sheets to help the Sourcing Manager recommend candidates for tender solicitation.
- Performance Tracking: Collect ongoing performance feedback data and evaluation forms from site teams and project engineers, inputting metrics into the supplier evaluation system.
Required Qualifications & Experience
Education: Bachelor's degree in Procurement, Supply Chain Management, Business Administration, Engineering, or a related field.
Professional Experience: 3 to 5 years of experience in procurement, vendor administration, or supply chain operations, preferably within the construction sector.
Skills:
- Fluent English, both written and spoken.
- Strong proficiency in Microsoft Office, with a solid command of Excel for data tracking and reporting.
- High attention to detail and strong organizational skills for managing large volumes of documentation.
- Excellent written and verbal communication skills.
- Proactive, team-oriented attitude with a willingness to learn.
- Unwavering commitment to integrity and ethical business practices.
Valid driving license preferred; willingness to assist with occasional site visits and work effectively across office and site environments.
