Key Responsibilities
- Receive, review, and process vendor invoices, matching against purchase orders and delivery receipts (3-way match).
- Ensure invoices are coded to the correct cost center, GL account, and project code in the ERP system.
- Prepare and process payment runs (ACH, wire transfers, checks) on scheduled payment cycles.
- Reconcile vendor statements and resolve discrepancies, short payments, and disputed invoices in a timely manner.
- Maintain accurate and up-to-date vendor master records including banking details and tax information.
- Monitor AP aging reports and communicate outstanding liabilities to the CFO/Finance Director and procurement team.
- Assist with month-end AP close including accruals for goods and services received but not yet invoiced.
Accounts Receivable
- Generate and issue accurate customer invoices in accordance with contract terms, delivery confirmations, and shipping documents.
- Post customer payments and apply cash receipts to the correct accounts in the ERP system.
- Monitor AR aging reports and proactively follow up on overdue accounts through written and verbal communication.
- Coordinate with sales and customer service teams to resolve billing disputes, short payments, and deduction claims.
- Prepare and distribute monthly customer statements as required.
- Support credit limit reviews by providing AR aging data and payment history to the CFO/Fiance Director.
Reconciliation & Reporting
- Perform regular reconciliations of AP and AR sub-ledgers to the general ledger.
- Assist in the preparation of weekly cash flow reports by providing accurate AP payment forecasts and AR collection projections.
- Support month-end and year-end close activities including account reconciliations and audit documentation.
- Prepare ad-hoc financial reports and analyses as requested by the CFO or finance leadership.
Compliance & Documentation
- Ensure all transactions comply with company policies, internal controls, and Saudi regulatory requirements including VAT (Zakat/GAZT).
- Maintain organized and audit-ready documentation for all AP and AR transactions.
- Assist with internal and external audit requests by providing supporting documentation and transaction histories.
- Support VAT return preparation by ensuring accurate tax coding on all invoices.
Qualifications
Education
- Bachelor's degree or diploma in Accounting, Finance, Business Administration, or a related field required.
- Relevant professional certification (e.g., AAT, IAB, or equivalent) a plus.
Experience
- 2+ years of AP and/or AR experience in a manufacturing, automotive, or industrial environment required.
- Hands-on experience with ERP systems (SAP preferred).
- Experience working with multi-currency transactions and international vendors/customers preferred.
- Familiarity with Saudi VAT regulations and GAZT filing requirements a significant plus.
Skills & Competencies
- Strong numerical accuracy and attention to detail errors in this role have direct financial impact.
- Proficiency in Microsoft Excel including pivot tables, VLOOKUP, and basic financial reconciliation formulas.
- Solid understanding of double-entry bookkeeping and basic accounting principles.
- Effective written and verbal communication skills for vendor and customer correspondence.
- Ability to manage a high volume of transactions while maintaining accuracy and meeting deadlines.
- Organized and self-motivated with the ability to prioritize competing tasks.
- Discreet and trustworthy in handling sensitive financial and vendor information.
- English and Arabic proficiency required.
