Documents keeper at a construction contracting company.

Company and Job Overview

A leading construction contracting company in the Kingdom of Saudi Arabia, specializing in the execution of high-quality infrastructure and building projects within specified timelines.

We are seeking to attract a reliable and highly professional Document Controller to assist in organizing and maintaining project files and documents to ensure effective and accurate information flow across all work teams, warehouses, and relevant parties.

Main Responsibilities and Duties

• Receiving, compiling, and converting paper and electronic documents into organized digital records in accordance with approved policies.
• Classifying documents according to project types, phases, and concerned parties, and updating them continuously.
• Indexing files in an easily accessible manner and updating indexes periodically according to documentation procedures.
• Maintaining backup copies of documents and preserving their confidentiality and privacy in line with information security policy.
• Handling document management systems and work tracking systems to ensure data integrity and real-time updates.
• Preparing periodic reports on the status of documents and files and submitting them to the supervisor or project manager as needed.
• Collaborating with project, finance, and procurement teams to ensure documents match contracts, invoices, and certificates of accreditation.
• Assisting in audit and inspection processes by relevant authorities and providing required documents promptly and accurately.

Qualifications and Requirements

• University degree in a relevant field, such as Business Administration, Accounting, or Library/Archival Sciences (Bachelor's/License).
• Previous experience in document control or archive management is an advantage, preferably in a contracting or construction project environment.
• Basic familiarity with document and file management systems, and proficiency in using computers and Microsoft Office programs.
• Knowledge of documentation procedures, backup, and data protection.
• Proficiency in spoken and written Arabic; familiarity with security and compliance policies is preferred.

Required Skills

• Exceptional time management and organizational skills, with the ability to handle large volumes of documents accurately.
• High accuracy in data entry, archiving, classification, and inspection.
• Effective communication skills and collaboration with multidisciplinary teams.
• Ability to work within strict procedures, quality controls, and documentation standards.
• Commitment to deadlines and ability to maintain information confidentiality.

Benefits and Advantages

• Competitive salaries and allowance packages according to internal policies.
• Training and professional development programs and opportunities for career growth within a constructive work environment.
• A safe work environment and periodic occupational safety reviews.
• Paid leave and health insurance benefits according to approved policies.

Additional Information

Location: Kingdom of Saudi Arabia – Choose a Governorate. Offers the opportunity to work within a dynamic team in one of the Kingdom's regions. The employee works full-time with the possibility of developing tasks and responsibilities based on performance and qualifications.