Sales Coordinator

Job Summary: The Sales Coordinator will be responsible for overseeing the coordination and execution of sales operations. This includes managing vehicle-related transactions, maintaining system records, and ensuring efficient workflow between departments, customers, and external partners. The ideal candidate will ensure all procedures are completed with accuracy, compliance, and timeliness. Key Responsibilities: System Management and Documentation: Record and update vehicle receiving details in the system. Manage vehicle reservations in the Oracle System. Release reservations as needed to facilitate smooth operations. Process vehicle transfer orders for shipping. Update vehicle status changes within the system. Prepare and close orders in coordination with relevant teams. Vehicle and Logistics Operations: Oversee customs clearance and documentation for vehicles. Handle vehicle requests and ensure availability as per demand. Manage vehicle dispatch operations efficiently. Prepare and issue delivery notes for vehicles delivered to customers. Supervise vehicle receiving and ensure proper documentation. Coordinate with teams to export vehicles and handle related transactions. Customer and Administrative Coordination: Request and process ID copies and customs documents. Facilitate vehicle safety confirmation requests and follow up on schedules. Monitor test drive vehicle usage and follow-up processes. Assist in preparing traffic and legal documents for vehicle transactions. Branch and Field Operations: Follow up on branch cleanliness and operational standards. Coordinate and manage vehicle delivery processes to customers. Ensure effective communication with teams to address vehicle and operational needs. Financial Operations: Process bank claims related to vehicle sales and deliveries.

Qualifications and Skills: Educational Background: Bachelor's degree in Business Administration, Logistics, or a related field (preferred). Experience: 2 4 years in sales coordination, logistics, or automotive operations. Proficiency in Oracle or similar ERP systems. Skills: Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Attention to detail and a commitment to accuracy. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Problem-solving and decision-making capabilities. Work Environment: Combination of office work and field activities as required. Interaction with cross-functional teams and external partners (e.g., customs, logistics). Key Competencies: Time Management. Team Collaboration. Customer Focus. Initiative and Proactivity.