Executive Assistant

Executive & Creative Assistant

Location: Remote (Riyadh-based preferred)

Company: R Haus of Art

About the Role

R Haus of Art is looking for a highly organized, proactive, and detail-oriented Executive & Creative Assistant to support the founder in managing daily operations, project coordination, client communication, and administrative tasks.

This is a remote position, with occasional in-person meetings in Riyadh when needed. The role is ideal for someone who enjoys working in a fast-paced creative environment and can keep projects organized while ensuring everything runs smoothly behind the scenes.

Responsibilities

• Organize daily, weekly, and monthly schedules.
• Manage calendars, meetings, and reminders.
• Coordinate with clients, suppliers, photographers, production teams, and external partners.
• Follow up on project timelines and ensure deadlines are met.
• Organize project files and documentation using Notion and Google Drive.
• Track tasks and maintain project progress.
• Assist in planning photoshoots, events, and creative productions.
• Handle administrative tasks and day-to-day operations.
• Research vendors, products, and creative references when needed.
• Prepare quotations, invoices, and contracts when required.